Steps for the registration process for TMR 2024

If you registered your institution last year, you can use the same account to register your teams in this edition and thereby avoid some steps in registration, the registration process is the same as TMR2023.

If you did not register an institution in the TMR 2023, you must create an account and follow the steps indicated below:

In order to register for TMR 2024, it will be necessary to register the institution. Registration of the institution has no additional cost to the registration payment. This is an additional step that is required to be able to have more precise control in the categories that have a limit of teams per institution, as well as to be able to have clear statistics on the number of participants from each institution in all categories.

The registration of the Institution and the equipment must be carried out by a single person, preferably a teacher or administrative staff who will be the means of contact for this registration and who will be able to register equipment in future events, and is also the only person who will be able to register equipment. said institution.

For those who registered their institution for the TMR 2023, the data appears preloaded in the system, however, if you have uploaded an Institution Validation document, it must be updated with the date of this year.

Institution registration

The registration of the institution will be slightly different in the case of institutions with official accreditation (secondary schools, high schools, universities, research centers) than in the case of robotics schools.

For institutions with official accreditation, the “Institution Validation Document” is an official document that certifies the full name of the institution, as well as the campus that is registering (where applicable), these can be:

• Official document issued by an educational authority as long as it has the name of the institution and campus.
• Teacher credential as long as it has the name of the institution and campus.

In the case of robotics schools, according to the type of representation they will have, they must attach the following:

• At the robotics school-campus (branch) level, for which a letter on school letterhead must be attached specifying the name of the school, campus, address, contact and main telephone number signed by the campus management.
• At the robotics school-educational institution level, for which a letter on school letterhead must be attached specifying the name of the school, campus, address, website, social networks, contact and main telephone number signed by the campus management, as well as mention the institution you represent and attach some of the “Institution Validation Documents” that are mentioned in the case of institutions with official accreditation.

If necessary, more information will be requested from the institution in order to be able to classify it in the correct registration classification. If you have questions about registering the institution, please write to us at supportregistro23@gmail.com

Complete registration procedure

The registration process that all teams wishing to compete must complete is described below:

1. Request the registration of your institution, a task that is only required for the first team of the same. Fill out all the information requested for pre-registration in the different tabs. It is suggested that you perform this step in advance since it is necessary to go through an internal validation process that can take up to 72 hours. Once it is validated you can continue with the registration. Institution registration will be accepted up to 48 hours before registration ends; after that, institution registration will not be accepted.
2. Register the teams that will participate. Enter data for teams and team members (competitors, team leaders, and mentors/advisors). Fill out the data with the requested information.
3. Once you have complete data on all teams and members, you must send your registration request. From that moment on, changes to the number of members are not allowed. The participant validation process can take up to 72 hours. Initially you can enter and check that these are “to be validated”, but as soon as they are validated you will see the result of the review. Here you will see if the information provided is correct or if it was determined that there are comments to correct from the information provided by the participant. In order to be allowed to register and compete, each member’s validation must be “correct.” Once all participants are validated, you will be allowed to make the corresponding payment.
4. The system will calculate the amount to pay. Make your payment through PayPal or by means of transfer or bank deposit, in case of payment by Paypal the system automatically sends the receipt to the FMR, if the payment is by transfer or bank deposit you must upload your payment receipt in the system register. Registration is considered complete when the corresponding payment is received. Payment will be validated within a period of no more than 48 hours.
5. If you require an invoice, register your billing information in the system after the payment has been validated. It will be necessary to send the CIF through the registration system to generate the invoice.
6. All leagues have a limited number of teams to participate, these spaces will be occupied according to the order in which the teams complete the registration including payment (the time of payment is considered). In the event that a team makes the payment when the number of teams in the category is complete, it will be notified within a period of no more than 72 hours and the payment for the corresponding team will be refunded.

Detailed observations and considerations

• We ask that you complete and submit registration of all information for your teams and team members before making your payment or deposit. Having deposited any amount without having the registration and deposit key does not guarantee a quota level or a place in the tournament.
• Registration periods may be closed if event or category capacity is exceeded.
• Teachers who accompany the team and who wish to have a diploma that recognizes their participation in the event may register as mentors. We remind you that mentors are not allowed in the competition areas, so they do not take up space on the work table, which is why mentors do not count towards the limit of participants per team.
• For team members: the age limits and number of members are validated according to the characteristics of each sub-league. For example, Major categories do not ask for age limits, but Junior categories request participants according to the conditions indicated by RoboCupJunior (see the RCJ Official Site). For the TMR, the age of mentors in the RoboCupJunior categories must be greater than or equal to 20 years as of July 1.
• For participants and mentors, it is necessary to attach a document proving their date of birth. Examples of valid documents are: the CURP certificate in PDF format (which can be downloaded from the CURP Consultations site), IFE/INE or passport; Any official document with the name and date of birth of the participant is valid.
• In the TMR we have categories that are highly demanded by participants. In order to have a diversified participation of institutions, we find it necessary to limit the number of teams per institution in the following categories:
  • RCJ Soccer Lightweight: 2 teams
  • RCJ Soccer Open: 2 teams
  • RCJ Rescue Line: 1 team
  • RCJ Rescue Line Primary: 1 team
  • RCJ Rescue Maze: 1 team
  • RCJ Rescue Simulation: 1 team
  • RCJ OnStage: 2 teams
  • RCJ OnStage Primary: 2 teams
  • Beach Cleaners: 3 teams

• For Robocup JUNIOR team participants and beach cleaners:
  • It is necessary to attach the current school ID or certificate with a photograph issued by the educational institution. It is expected that the credentials are physical and have at least the name of the institution and campus, name of the student, photograph, validity, grade and group. 50% of the participants in the team must belong to the Educational Institution represented (Students of extracurricular activities will not be considered enrolled students of the institution). If the institution has different campuses or locations and the credential does not specify which one it belongs to, a certificate of studies or a letter issued by the director is requested, in which the participants are listed and certified that they are enrolled students. and they pursue their official studies at said institution and campus.
  • In the case of robotics schools, the current credential or certificate with a photograph issued by the institution where the student carries out their academic studies (primary, secondary, high school, university) must be attached. Robotics school credentials are not valid for this field.
  • As in previous years, in the categories that have equipment limitations per school, for robotics institutions or schools that have 50% or more of students from another educational institution that has registered or is going to register equipment in the In the same category, the corresponding equipment limitation will be applied, giving priority to the educational institution.
• After April 5, it will not be possible to edit data for any team or participant. If you have any issue to resolve regarding registration, you can only write to the email address indicated at the beginning of this screen indicating your problem.
• In the case of presenting false or misleading information or not complying with the fairplay rules of each category; We reserve the right to terminate the person and equipment related to the offending institution. The penalty for this point can be given before, during or after the competition.

Dues

For the registration payment, both contestants and mentors are considered members of the team.

Early cost:

Team of up to 4 members: 2100 MXN

Extra Member: 525 MXN

Early Registration Start Date: February 17, 2024

Early registration closing date: March 6, 2024

Early payment deadline: March 8, 2024

Deadline for sending early registration for validation of participants in the system: February 28, after that date late registration will be validated.

*Grades: 

Validation times are based on the information captured by the person registering; uploading incomplete information or information that does not comply with what was requested may delay the validation of participants; close to the deadlines may not ensure early registration.

Early registration is considered upon completion of the registration process including payment before the registration deadline. Payments after said date with early registration must update the fee to late.

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Late cost:

Team of up to 4 members: 2525 MXN

Extra Member: 630 MXN

Late Registration Start Date: March 9, 2024

Late Registration Closing Date: April 3, 2024

Late payment date: April 5, 2024

Deadline for sending late registration for validation of participants in the system: April 3.

*Grades: 

DEAR PARTICIPANT PLEASE CONSIDER THAT THE HOLIDAY PERIOD OF EASTER WEEK STARTS ON MARCH 25 AND ENDS APRIL 5, WHICH IS WITHIN THE LATE REGISTRATION.

Validation times are based on the information captured by the person registering. Uploading incomplete information or information that does not comply with what was requested may delay the validation of the participants. Close to the deadlines may not ensure registration for the tournament. .

Registration is considered completed when the registration process is completed, including payment before the registration deadline.

Deadline for refund request: April 5, 2024.

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